June 23, 2016
by Nasir Memon
Time Management like Life Management
Good time management strategies and tips for those who find the time are never enough. Making lists of tasks and prioritizing them is important.
The following are some important factors of Time Management:
Time:
The only real way to maximize your time and manage it efficiently is to learn how to manage yourself efficiently. Everyone is moving at full speed and there’s still not enough hours in the day to get everything done that we want to do.
This is especially true for those of us who are students or who work more than one part time job.
Purpose:
You must determine before hand what you want to accomplish. Spend time thinking about your goals for your business. It may take a few days or a few weeks to come up with the one that clearly defines your objectives.
Daily, weekly and semester scheduling:
The heart of effective time management is in weekly time organization; however, you also need a semester-long calendar to lay out all of your major obligations. Remember, if you don’t have clearly defined goals, scheduling will be difficult for you for two reasons. First, you won’t have any guidelines to use for prioritizing your activities; and second, you will have trouble motivating yourself to complete the tasks in your schedule that are not immediately gratifying.
Two general approaches to weekly scheduling can work well. The first is fairly simple and involves a daily list of things you want to accomplish that day. In order to use this method you need to know what your activities and obligations are for several weeks. This will allow you to make a daily list and modify and prioritize with a clear understanding of your very short-term goals. This kind of approach appeals most to people who don’t like too much structure and don’t want to be locked into an hour-by-hour schedule.
Plan:
After you have written down your mission, you must outline the steps that would be required to accomplish it. Break these steps into monthly actions, and then break those down into weekly procedures.
Set reasonable goals:
I am an eternal optimist. So, I tend to set unrealistic goals. Something likes “write 5 chapters of my novel today”. Find, if I don’t have anything else on my list. After, I find myself scaling back my list of projects to be done, into manageable amount.
For instance: instead of taking on the competitor on many fronts, plan to tackle him on just one front for a start. Instead of doing a 5 mile walk, do 2 mile walk. Read 1 chapter of your assignment instead of three. When we set unreasonable goals, we tend to get frustrated when we can’t complete them. Setting smaller goals allows you to actually accomplish them, which gives you a great feeling of satisfaction.
Reward yourself:
Finished half your list? Take a break, read a book just for fun, have a snack, go for a walk. Give yourself a ten minute break and stretch or lay with the kids or which you want. The promise of a reward for finishing a task can be motivating. I often reward myself with breaks after finishing a project. This makes me more motivated to get back to the rest of my list.
Eliminate distractions:
Some days, it seems like the whole world is out to distract me from what I have to get done. The phone ring every 5 minutes and so on. Try to minimize distractions. Let answering machine take your calls. Sometimes, you have to say “later” to your friend or significant other when they want to do something. It’s not a crime to put your own needs first, at least some of the time.
Build in some fun time:
There’s a lot of truth in that old saying about all work and no play. Schedule some relaxation time. Give yourself a day off or a half a day. Spend some time doing things you enjoy but don’t have to do. Remember the idea of rewarding yourself? You can make a deal with yourself: if you work really hard on Monday, you can take Tuesday morning off and do something fun.
Of course, there are other strategies you can use to manage your time, but these are the ones that work for me. Try some of them may be they’ll will for you, too.
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